Open Opportunities

The Oncology Services Project Administrator plays an important role in supporting provider operations, cross-site coordination, and leadership initiatives across the organization. This position provides high-level administrative and project support that helps providers, leaders, and partner teams stay organized, informed, and aligned. Serving as a key point of coordination between locations, departments, and stakeholders, this role supports onboarding, scheduling, meeting facilitation, follow-through on operational priorities, and provider-related projects.

This position has the potential to be hybrid. The hours are Monday-Friday between the hours of 7:30am-5pm.

Essential Job Functions

Oak Street:

• Assists with OOS provider onboarding under the direction of the leadership team.
• Coordinate on-site visits, including developing itinerary schedules with relevant departments, arranging meetings with realtors when needed, and coordinating all travel arrangements through the approved travel agency.
• Template building and updating oncology providers schedules in UF.
• Supporting leadership with after-hours provider call schedule management.
• Provides backup and administrative support for clinic provider and MA staffing processes, assisting with scheduling and coverage coordination as needed to maintain smooth daily operations.
• Supporting new and current providers by tracking, CME, PTO, sick, etc.
• Responsible for scheduling and coordinating meetings, including QCCA/OnCare, Governance, provider and APP monthly meetings, one-on-ones, and other meetings as needed.
• Support leadership with employee timecards.
• Process provider CME reimbursement forms.
• Responsible for documenting all provider meeting minutes.
• Works directly with the Marketing & Communications Team to ensure website is up to date with provider bios & headshots.

Samaritan:

• Epic template building in collaboration with Samaritan operations teams for new and current providers.
• Work with OOS leadership with performance tracking of Samaritan providers with provided Press Ganey results, and make take part in committees as directed by leadership.
• Participates in the Samaritan operational team and is the intermediary for necessary actions and agenda topics.
• Responsible for follow-through of action items to support Samaritan and OOS partnership obligations and on demand needs of the group.
• Maintains strong professional relationships with Samaritan service line partners and involves leadership as required.
• Responsible for supportive role in OOS and Samaritan clinical governance and service line partnership agenda facilitation and meeting notes.
• Works in collaboration with the team on Samaritan invoicing for the various contracts. Ensures accuracy of timecard reporting compared to templated time.
• Point of contact for Samaritan provider CME template management, tracking and expense reporting.
• Participates in internal and joint operational meetings within Samaritan including Medical Director meeting, operations meeting, clinical governance and facilitates service line meeting in conjunction with leadership.

Other Essential Functions:

• Regular, predictable, and reliable attendance is required to perform the essential duties of this position and to meet operational deadlines, maintain team coverage, and complete time-sensitive work that depends on in-person coordination and access to on-site systems/resources. Employees must report to work as scheduled, be punctual, and remain at work for assigned hours. For roles requiring coordination with patients, providers, and/or teams, consistent availability during scheduled hours is necessary to maintain safe and effective operations, continuity of work, and timely completion of job responsibilities. Employees must follow established call-out and scheduling procedures and provide timely notice of unscheduled absences when feasible. OSG will comply with applicable federal and Oregon laws regarding protected leave and reasonable accommodations. 
• Performs other related duties as assigned by management, for which appropriate training will be provided, to support departmental objectives and organizational success.

Required Qualifications

• Experience managing projects and supporting leadership initiatives.
• High school diploma or GED.
• Demonstrated strong organizational skills in healthcare or a related field.
• Excellent communication skills, both written and verbal.
• Ability to develop successful relationships with physicians and advanced practice providers.
• Strong organizational skills and attention to detail.
• Uses sound independent judgment to identify and resolve issues.
• High integrity and accountability.
• Proficient in MS Office suite.

Preferred Qualifications

• Bachelor’s degree in healthcare administration or related field.
• Training or professional development in provider relations, with a focus on communication and facilitation skills.
• Oncology experience.

A successful Provider Relations Project Administrator will…

• Enjoy working collaboratively with physicians, providers, and leaders.
• Value strong relationships and take pride in being a connector across teams, departments, and locations.
• Be skilled at balancing multiple priorities while maintaining organization and strong follow-through.
• Thrive in a support role that requires initiative, coordination, and responsiveness.
• Be motivated by opportunities to improve processes and help work move forward efficiently.
• Model accountability, integrity, discretion, and professionalism.
• Contribute to a culture that reflects the Four Agreements and OSG’s commitment to taking care of people.